This policy statement describes how information about Haemonetics Corporation1 employees, contractors, consultants, and job applicants in California is collected, used, and shared to fulfill the Company's business requirements, responsibilities to these individuals, and legal obligations.
What Information Is Maintained
Consistent with its responsibilities as an employer, Haemonetics Corporation (“Haemonetics” or the “Company”) maintains several types of personally identifiable information (“personal data”) regarding employees, contractors, consultants, and job applicants, as illustrated below:
- General information, including your name; date of birth; nationality and citizenship; social security or social insurance number; education; gender; home address and telephone number; service dates; historical trainings; relocation availability; languages; emergency contacts and their contact information; marital status and photograph.
- Administrative information, including internal identification numbers (e.g., employee numbers); job title and department; computer network login and e-mail address; work location and telephone number; dates of hire or engagement and dates of termination; work hours or work schedule; actual time worked; and leave status.
- Employment and performance information, including hiring and recruitment records; performance appraisals and assessments; employment contracts; dates of assignments, transfers, and promotions; training records; policy acknowledgments; attendance records; disciplinary records; and records of work accidents.
- Compensation and benefits information, such as salary or wage data; tax and benefits accounting records; dependent and beneficiary information; benefits enrollment status; and leave records.
- Data, including information relating to ethnic or racial origin, trade union membership, or health condition, for purposes related to your employment or engagement with Haemonetics.
In addition, applicants for jobs at Haemonetics will provide personal information as part of their application process, whether directly to Haemonetics, or to a third-party provider for use on the Company’s behalf. Such information is likely to include details of previous employment and basic information of the type described above. In addition, the Company, or a third party verification agency on its behalf, may undertake reference and background checks on job applicants. The results of those checks, which may include sensitive data in the form of medical reports and/or education and/or criminal records, may also be held by the Company as part of the recruitment process.
How Information Is Used
For all necessary and customary business purposes, including to set wages and compensation and to periodically review wages and compensation; provide and administer benefits; determine fitness to work for the Company or entitlement to sick pay or parental or other leave of absence; comply with applicable taxation or other legal obligations; cooperate with law enforcement or other governmental authorities; protect the rights, interests, or property of the Company; protect the rights and interests of persons engaged or employed by the Company; administer contracts and other business relationships involving business areas in which you work; administer and maintain personnel records (including records relating to absences caused by illness or otherwise); carry out performance assessments; to contact appropriate parties in the case of an emergency impacting an employee, contractor or consultant; make assignment and promotion decisions; conduct disciplinary or grievance procedures; and facilitate compliance with Company policies, industry standards, and legal requirements.
Information about job applicants will be processed as part of the recruitment process to determine applicants' ability and suitability for the positions for which they have applied.
How Information Is Disclosed
Personal information may be disclosed to third parties in furtherance of purposes described above, or as otherwise required by law. These recipients may include third parties acting as an agent to perform tasks on behalf of and under the instructions of Haemonetics, including, payroll processors, benefits administrators, legal advisers, or consultants. Personal information may also be disclosed, as appropriate, to taxation authorities, law enforcement authorities, other regulatory bodies, or potential purchasers or customers of Haemonetics or of a business area in which you work. Information furnished by job applicants may be supplied to verification agencies for the purposes of undertaking background checks. Upon request, the Company may confirm your name, job title, and dates of employment by way of reference or testimonial.
The global reach of Haemonetics human resources information system means that information relating to employees, contractors, consultants, and job applicants is transferred to and accessible to authorized Company personnel in the United States and other countries where the Company operates.
How Personal Information Is Protected
Haemonetics has adopted policies and procedures to protect information relating to employees, contractors, consultants, and job applicants from loss; misuse; or unauthorized access, disclosure, alteration, or destruction. These measures include administrative, technical, and physical safeguards, such as restrictions on employee access to human resources databases; passwordrestricted access; restricted document management systems; encryption of stored and in-transit data; and locks, where appropriate, on offices, files, and systems containing employee information.
Accuracy and Retention of Employee Information
In order to be useful, information relating to employees, job applicants and other workers must be accurate and up to date. Where possible, information is updated periodically. Other information loses value over time and is periodically deleted, in accordance with applicable legal requirements.
Changes to This Policy Statement
Like other Haemonetics policies, this policy statement may be revised periodically to reflect changes in organization, business, or law. Such revisions will apply to information maintained at the time of the change.
Questions and Complaints
If you believe that information pertaining to you may have been used or disclosed in an improper manner, or if you have questions about this policy statement, please contact your Human Resources Business Partner for further assistance.
1This policy statement applies to Haemonetics Corporation and each of its relevant subsidiaries and affiliates.